Overview of the Data Stores Page
The Data Stores page can be found under the Data Mapping menu and is your central hub for managing and monitoring all systems within your company that handle personal information (PI).
As the building blocks of your data map, data stores play a crucial role not only in creating a comprehensive data inventory but also in efficiently responding to Data Subject Rights (DSR) requests.
What You Can See on This Page
- Data Store Name: The name of the associated Data Store.
- Data Store Status: Quickly identify whether a data store is automated or manual.
- Organizational Relevance: See which organizations are associated with each data store.
- Ownership: Identify who is responsible for managing each data store.
- Privacy Risk Snapshot: Get an overview of the privacy risk associated with each store.
- Completion Level: Check the level of completion, indicating whether the fields within the store have been classified and compiled.
How to Use the Data Stores Page
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Identify and Prioritize: Start by selecting a data store you'd like to review. Focus on those that require attention to progress toward completing your data inventory.
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Complete Your Inventory: Work through the data mapping tasks listed for the selected data store. The objective is to systematically complete your data inventory, prioritizing stores with higher privacy risks or incomplete data fields.
Creating a Data Store
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Preferred Method: Ideally, new data stores should be created from the Discovered Data page as applications are reviewed. This ensures that each new data store is linked to at least one authoritative source on the Sources page, via the associated application.
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Alternative Method: You can also create a data store directly on the Data Stores page by clicking the Add Data Store button located in the bottom right corner of the data stores table. For more information on setting up automated and manual data stores, check out the Data Store Setup Guide.
This streamlined process helps you maintain a comprehensive, up-to-date data inventory, ensuring that all systems handling personal information are properly tracked and managed.