Oftentimes the information you need for an assessment is already available elsewhere, for example on your data map. When you build an assessment template with an auto-answer you can easily access that information across multiple modules in Osano.
Creating a link between a data store and an assessment
- Create a template that includes an auto-answer by selecting the question type “Auto-Answer (Data Store).”
- Auto-answers link an answer in an assessment to a field on a data store. When an assessment is created from a template with an auto-answer, the answer is automatically filled from the information in the data store.
- From the dropdown enabled when you select Auto-Answer (Data Store), select the field you would like to be the answer to the question.
- Fields available to be auto-answers are
- Classifications
- Country
- Label
- Purpose of Processing
- Fields available to be auto-answers are
- Once your template is completed and published, you can use it to create an assessment.
- When an assessment is created from a template with an auto-answer, you will be able to link it to a data store.
- When the assessment is linked, an assignment will be created for the data store owners, the users who have been designated as experts for that data store.
- This ensures that you can seamlessly pull in the correct people with the right expertise to make it easy to keep your information consistent.
- A data store that has been assigned an assessment in this way will display in the Data Inventory column for that assessment on the Assessments List page
- The data store owners can review the auto-answers in the assessment and make updates if necessary.
- Any changes made in the assessment will be updated in the data store as well.